In short
In some cases, the accounting system records VAT from several codes on one line – without distinguishing between input and output VAT. To get correct reporting, you must manually link together the base and VAT lines in Accountflow. You do this by identifying which lines belong together and marking them as base, input, or output.
Step by step: Manually reconcile VAT lines
1. Open the voucher in VAT transactions
Go to VAT under Reconciliation in the menu on the left.
Go to the VAT transactions tab at the top of the page.
Click the link icon in the Actions column next to the voucher you want to reconcile manually.
An overview opens with all VAT-related lines from the voucher.
2. Set base and choose VAT code
Find one of the bases, i.e. a line with a VAT code (e.g. code 86).
Click the pencil in the Line type column and select Base.
Select the same code in the VAT code dropdown in the top left.
💡 In the top right you will now see which accounts apply for input and output VAT, and in the bottom left you will see the expected amounts based on the code and base you selected.
3. Mark output line
Find the line with account and amount matching the output account and output amount for the code (e.g. account 2703 and NOK 107.73).
Select Outgoing as line type.
4. Mark input line
If the overview shows a line with account and amount matching the input amount and input account, select Incoming as line type.
If no line with the correct input account matches the amount you need, click the icon in the Actions column to split the line and divide the amount.
Enter the correct input amount in the Split amount column.
Select Incoming as line type for the split line.
5. Commit selected lines
Mark the lines you have set as base, input, and output.
Click Commit selected lines.
💡 At the bottom of the page you can see committed lines. A warning triangle appears if the sum of the split lines does not balance – this is usually resolved by completing all reconciliations for the voucher.
6. Repeat for the next VAT code
If there are more lines in the voucher to reconcile, start again with the next base.
Repeat the process from step 2: Set base, mark input/output lines, and split lines if needed.
7. Complete the reconciliation
Lines that are fully linked are highlighted in yellow.
When all lines in the voucher are committed and no lines are shown in red, click Reconcile to complete the reconciliation.
💡 Reconciled transactions are shown in blue in the overview. If you want to undo the reconciliation, click the link icon in the Actions column.
